Sec. 1. The name of this organization shall be Oklahoma Chapter of the Association of College and Research Libraries, Inc. (OK-ACRL).
Sec. 1. Goals. The Chapter shall provide opportunities for professional growth and communication among academic and research librarians; encourage the exchange of ideas and information relating to library development; and enhance library service to all users of academic and research libraries in the state.
Sec. 1. This organization is an affiliate of the American Library Association. It is subject to Article IV (Chapters) of the ACRL Constitution and Bylaws and the Guidelines for ACRL Chapters.
Sec. 1. Eligibility. Any student, librarian, institution, or individual residing in the state of Oklahoma with an interest in academic librarianship can become a member of OK-ACRL.
Sec. 2. Dues. There are no dues or fees associated with becoming a member of OK-ACRL. Membership is free of charge.
Sec. 1. Officers. The officers of the Chapter shall be a president, a vice-president / president-elect, a secretary, and a treasurer. In compliance with the ACRL Constitution and Bylaws and the Guidelines for ACRL Chapters, the president and president-elect must be members of ALA/ACRL.
Sec. 2. Terms. The officers shall serve for one year or until their successors are elected, except for the treasurer who shall serve for two years. They shall take office January 1 and shall serve through December 31 the same year.
Sec. 3. Duties. The duties of the officers shall be those which normally pertain to those officers and any other duties specified in the Bylaws. In addition,
Sec. 4. Vacancies. A vacancy in any office shall be filled by an appointment made by the Board of Directors.
Sec. 1. Business Meetings. A regular business meeting shall be held at least once a year.
Sec. 2. Special Meetings. Special meetings may be called by the Board of Directors or by petition of ten Chapter members.
Sec. 3. Quorum. One tenth of the current membership shall constitute a quorum for a business meeting of the Chapter.
Sec. 4. Programs / Workshops. The Chapter shall sponsor at least one program each year. Programs shall be approved by the Board of Directors.
Sec. 1. Composition. The Board of Directors shall consist of the officers, the past president, three members elected at large, a webmaster, and the chairpersons from each special interest section. All members of the Board shall be voting members with the exception of special interest section chairpersons who are considered ex officio, non-voting members of the Board.
Sec. 2. Terms. Officers shall serve the term of their office. The three members-at-large and the webmaster shall serve for two years and shall be elected in alternate years. To initiate a staggered term cycle, at the first election one member-at-large shall be elected for a one year term and two members-at-large shall be elected for a two-year term.
Sec. 3. Powers and Duties. The Board of Directors shall have general oversight and direction of the affairs of the Chapter. it shall have authority to make decisions for the Chapter during the periods between meetings.
Sec. 4. Meetings. The Board of Directors shall hold at least two meetings a year. Other meetings may be called as necessary. A quorum for the Board shall be four members.
Sec. 5. Notification and Attendance. Except for emergency meetings, all meetings shall be announced at least thirty (30) days in advance at a prior meeting or through email, fax, or telephone. All members are expected to attend regularly. Emergency meetings may be called for good cause at any time by the president or president-elect and may be held upon the attainment of a quorum with subsequent, immediate notification via e-mail to all members not in attendance as to all actions taken. Generally the Board will meet monthly. Meetings may be in-person, electronic, or a combination.
Sec. 6. Vacancies. If a member-at-large cannot complete his/her term on the Board, the position shall be filled by an appointment made by the remaining members of the Board.
Sec. 1. Standing Committees may be authorized by the Board of Directors. The name, purpose, and size of the committee shall be specified at the time of its authorizations. The chairperson and other members of each committee will be named by the president of the Chapter.
Sec. 2. Ad hoc committees may be authorized by the president of the Chapter as needed.
Sec. 3. Discontinuance. Any committee may be discontinued or declared inactive by the Board of Directors.
Sec. 4. Special interest sections may be formed within the structure of OK-ACRL, subject to the Bylaws of the Chapter. Each special interest section may elect a chairperson, a chair-elect, a webmaster and, if needed, a secretary. The interest group chair will represent their group at OK-ACRL Board meetings.Interest Groups may create any other positions they feel are necessary but must notify the Board each year of new positions.
Sec. 1. Newsletter. An OK-ACRL Newsletter, as well as any other publications deemed appropriate by the President, may be distributed to members at the discretion of the President. The President or designee of the Board will be responsible for creating, editing, and distributing these publications..
Sec. 1. Election. The election shall be held no later than November 15. The President-elect shall compose and present a slate of candidates to the members one month before election. The President-elect shall utilize all available means to advertise available positions and make every effort to procure at least two candidates per vacancy. All members will receive a ballot. Ballots must be returned and counted by November 30. Members may submit the names of other candidates of their choice provided that the consent of the nominees to serve if elected is obtained. Candidates receiving a majority of votes cast shall be elected. In the case of a tie vote, the successful candidate shall be determined by lot.
Sec. 1. Adoption of the Bylaws requires a majority vote by OK-ACRL members present and voting at a meeting at which they are to be considered.
Sec. 2. Amendments. The Bylaws may be amended by an affirmative majority of members and voting at a Chapter meeting provided such amendments are consistent with the ACRL Constitution and Bylaws. Notification of changes which are substantive must be sent to all members one month prior to the meeting at which they are to be considered.
Sec. 1. Membership year. The membership year shall be the calendar year.
Sec. 1. Upon the dissolution of OK-ACRL, the Board shall, after paying or making provision for the payment of all liabilities of the organization, dispose of all assets of the organization exclusively for the stated purposes of the organization.
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